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Sending an e-invoice to The Swedish Defence University (SEDU)

From April 1 2019, e-invoice requirement is legislated and all purchases in the public sector must be invoiced with an electronic invoice (e-invoice) according to a new European standard. This means that all suppliers to the public sector must send e-invoices according to the new standard.

Note that PDF is not an approved format.

Always include our purchase order number stated as a reference, alternatively the sub-project number and the customer's name. See below for information on how this is stated correctly.

If you already use e-invoices

E-invoice via PEPPOL

SEDU can receive invoices via the PEPPOL network. In that case, you need to connect via a company that supports your e-invoicing via PEPPOL. Check whether your accounting / invoicing system supplier or e-invoice service can use the PEPPOL network.

SEDU’s PEPPOL-ID is 0007:2021004730.

E-invoice via other services

VAN-service
Another alternative is to use our VAN service Opus Capita.

SEDU accepts e-invoices in the following formats:

  • SFTI Svefaktura 1.0.

SEDU's party ID is Corp. ID no 2021004730.

If you currently do not use e-invoices

If you do not have a business system that supports e-invoices you can use the invoicing portal Fakturaportalen.

Ordernumber

When you include the order number (7 digits starts with 92) the number should be placed in the field namned ”Customers order number” on the invoice. No additional text in the field.

Reference number

Reference number/sub-project consist of 6 digits. The reference shall be placed in the field ”Reference” on the invoice.

Order line reference

In order for the invoice to be matched against our purchase order number, the invoice must be specified in the same way as the purchase order, for example, the purchase order has three lines, the invoice must also have three lines. The "order line reference" tag is used to refer to the correct line on the purchase order.

Tags to get references in the right field
Below is information on which tags to use to get the references in the correct field depending on which version of e-invoice is used.

Referencetags PEPPOL BIS Billing 3.0

PEPPOL BIS Billing 3.0


Reference

<Invoice><cbc:BuyerReference>

Customer order number

<Invoice><cac:OrderReference><cbc:ID>

Order line reference

<Invoice><cac:InvoiceLine><cac:OrderLineReference><cbc:LineID>

Referencetags Sveinvoice 1

Sveinvoice 1


Reference

<Invoice><RequisitionistDocumentReference><cac:ID>

Customer order number

<Invoice><cac:InvoiceLine><cac:OrderLineReference><cac:OrderReference><cac:BuyersID>

Order line reference

<Invoice><cac:InvoiceLine><cac:OrderLineReference><cac:BuyersLineID>

Contact

Please contact us by e-mail redovisning@fhs.se or telephone +46 8-553 427 21 if you have any questions.

More information about the new law and e-invoices: Agency for Digital Government

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